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Hi and welcome to this online information
session on the Multicultural Capacity
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Building Programme.
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Before we start,
I would like to acknowledge the
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Traditional Owners of the land which we
are virtually meeting.
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I pay my respects to the Elders past and
present and any Aboriginal Elders who may
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be watching this today.
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The Multicultural Capacity Building
Programme is a one year funding
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opportunity that provides up to $400,
000 in funding.
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The purpose of this programme is to
support multicultural community
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organisations to strengthen their
capacity and continue creating positive
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change for communities.
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This programme aims to support the day to
day operations of organisations by
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building the capabilities and resilience.
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This is a competitive funding programme
that invests in multicultural
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organisations across the state.
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We have two programme objectives which
are shown here on the slide and all
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projects must meet one or both of the
following objectives.
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So your project must either be for
strength based capacity building project
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and this is for activities that help your
organisation build skills,
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systems and resources to support your
organisation in the future or you may
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foster collaboration.
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So this is for initiatives that encourage
partnerships with other multicultural
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organisations, government and communities.
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These objectives are designed to ensure
funded projects deliver lasting benefits
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and strengthen the multicultural sector.
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The grant programme is currently open and
will close on Thursday 19th of February
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2026 at 3:00 PM.
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Please keep a note of this date and time
as strictly no extensions will be granted.
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The programme is a one year grant
programme with supported projects must be
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delivered between 1st of June 2020 sixth
and finished by 30th of June 2027
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application.
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Grant outcomes will be expected to occur
in May 2020.
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Sixth,
there are a total of 3 funding streams to
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apply under the programme,
including the small,
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medium and large stream,
and you can only apply for one
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application per organisation under one
stream,
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so carefully decide with your team which
stream you are eligible to apply for.
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We have summarised the key differences
between each stream here,
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but it is important for you to read the
programme guidelines carefully to ensure
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you've met all requirements before
submitting.
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You must also be aware there's different
mandatory documents required for each
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stream.
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With the small stream,
the maximum requesting amount is up to
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$10,
000 and this is designed for small
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organisations with a total reach up to
250 people or less.
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For your project.
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The application form is shorter,
with only two to three attachments
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required,
and will only undergo an eligibility
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assessment.
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In comparison,
the medium and large stream are
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competitive and any medium or large
stream applications that are eligible
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will also be assessed on their merit.
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The Medium stream is for projects that
reach more than 250 people seeking
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funding between 10,000 and one up to $100,
000.
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There is additional assessment criteria
and mandatory documents needed with the
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large stream.
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This is for project larger projects that
are reaching more than 500 people and
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seeking funding between 100,
000 and one up to $400,000.
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Applications in the large stream are more
detailed and undergo A thorough
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assessment process.
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Large applications do have additional
requirements,
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such as must being delivered in
partnership with another Community
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organisation and include some additional
mandatory document.
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To be eligible to apply for funding,
your organisation must meet all of the
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criteria listed here.
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Firstly,
your organisation needs to be a
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multicultural organisation based and
operating in Victoria.
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This means to be eligible,
your organisation must be owned and
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managed by members of a multicultural
community and exist to support people
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from that community or related ethnic
groups.
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You can see our published definition at
the bottom of the screen,
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noting for any organisations who are not
owned,
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governed or primarily led by
multicultural communities,
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including those that may deliver some
services to multicultural communities.
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You are not eligible.
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The second is that you must have a
current ABN and your organisation must
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also have no overdue final reports from
previous grants by 19th of February 2026.
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If you're unsure about your reporting
status,
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please reach out to us and we can check
that for you.
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And finally,
your organisation must be a legal entity
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and a not for profit.
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So this includes incorporated
associations,
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companies limited by guarantee,
organisations incorporated through an Act
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of Parliament or groups that are eligible
as a not for profit under your
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constitution or governing documents.
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This is all outlined in Page five of our
guidelines.
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However,
you may contact us to check if you are
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unsure whether you can apply or not.
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A key action from the Multicultural
Review included the introduction of a
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Social Cohesion Values Commitment.
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All organisations receiving funding from
the Victorian Government will be expected
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to follow a simple and universal set of
Victorian values and commit to upholding
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social cohesion.
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Funded organisations must demonstrate
that they champion social cohesion,
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reject division and contribute to
community harmony.
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This action is being rolled out in stages
and will apply to all Multicultural
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Affairs grant programmes moving forward,
including for the Multicultural Capacity
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Building Programme.
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All Multicultural Affair grant programmes
will include a new Victorian Values,
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the new Victorian Government Values
statement which organisations are
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expected to uphold when delivering their
projects.
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The new statement has two components,
including the existing Victorian Valley
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Statement which sets out the values that
make Victoria a great place to live and a
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place we can all be proud of.
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For a detailed version of these values,
please read page two of our programme
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guidelines.
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Funding recipients will also be expected
to upholding a commitment to social
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cohesion while which we will discuss in
the next slide when applying for the
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Multicultural Capacity Building programme.
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To be eligible,
your organisation must agree to uphold
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and promote this statement during the
contracting stage.
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Successful recipients will be supported
to understand their obligations in
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meeting this applicable department policy
and when you have accepted the grant and
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are in contract with our department.
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Failure to comply may constitute A breach
which may incur consequences including
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suspension or repayment of the funding
and activity and or termination of the
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contract.
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It is expected that your organisation
will commit to upholding Victoria's
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social cohesion while delivering your
funded project.
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And you will do this in your daily
conduct as an organisation by supporting
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shared understanding and celebration,
being respectful of different views and
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perspectives,
creating an inclusive environment where
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everyone can belong.
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Rejecting racism,
vilification and discrimination in all
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forms.
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And you're required to understand and
make your employees,
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contractors and volunteers aware of the
Victorian government values and the
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commitment to social cohesion.
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So this slide is a summary of the
eligibility criteria required for all
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streams.
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To be eligible,
your organisation must meet all these
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eligibility criteria shown on the left
hand side.
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Firstly,
your organisation must be a multicultural
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organisation based and operating in
Victoria and it must be owned and managed
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by multicultural communities.
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You must have a current Australian
business number,
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you must be an eligible legal entity such
as an incorporated association or a
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company and you must be a not for profit
organisation.
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So this means any private for profit
companies and sole traders are not
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eligible to apply.
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The full list of who is and is not
eligible can be found on our website.
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We will also not accept any auspice
applications and you must have adequate
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public liability insurance.
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You must also be up to date with
reporting.
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If you have previously received Victorian
Government Department funded grants by
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19th of February 2026 and 2nd.
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Your organisation must agree that
employees,
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contractors and volunteers will uphold
and promote the Victorian Government
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Value Statement,
including the commitment to social
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cohesion during project delivery,
which I just spoke about in the previous
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slide.
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Finally,
applications under the medium and large
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stream.
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Additional mandatory documents are
required,
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including a project plan that's completed
and using the template available on our
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website.
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Quotes for items valued at $10,
000 or more and additionally for the
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large stream,
a partnership letter and a total project
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budget using our template available on
the website.
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The programme does prioritise funding to
two priority groups,
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regional and rural communities and new
and emerging communities who arrive in
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Australia under the Refugee and
Humanitarian Programme.
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This is in recognition they often have
less access to resources and networks and
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serve smaller population.
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To be eligible as a new and emerging
community organisation,
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only communities and ethnicities on our
prioritised list found on the website are
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eligible.
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The prioritised list of eligible new and
emerging communities was created in
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consultation with the Victorian
Multicultural Commission.
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To check if you're a rural and regional
community organisation that's located
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outside of the metropolitan Melbourne
area,
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please refer to the list defined by the
Regional Development Victoria.
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That's LinkedIn, our guidelines.
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All project activities funded under this
programme must address one or both of the
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programme objectives.
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There are two main ways that 2 main ways
activities can meet the objectives.
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So this can be by developing your
organisation internal capacity.
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This means building on your organisation
resources,
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skills and systems to operate at a
greater capacity and support your
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organisation to continue the work in the
long term.
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Some examples include building your staff
and volunteer skills through training,
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improving systems and processes such as
governance or financial management,
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developing leadership capability,
creating strategies that improve
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organisational effectiveness and impact.
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In short,
capacity building is about giving
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organisations the tools and knowledge
that you may need to grow stronger and
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more resilient.
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The second option is funding can also
support your organisation daily
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operations so activities that make day to
day work easier and more effective.
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This could include upgrading technology,
improving communication systems or
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streamlining processes that help you
deliver services more efficiently.
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When planning your project,
consider how your activities will
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strengthen your organisation capacity and
support its operations to achieve a long
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term benefits and highlight this in your
response.
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Your organisation will need to identify
the areas where support is most needed.
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Clearly outline why you need support in
your application and this will help to
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demonstrate to assessors why the project
is important and how it will address the
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organisation biggest challenges.
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Here are some examples of activities that
can be funded under the programme to help
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build organisational capacity.
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The activities fall into several key
areas,
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including leadership and governance.
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So this is for training leaders,
improving board structures and planning
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for sustainability and managing risk and
emergencies.
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There's partnerships and collaboration,
which may mean building networks and
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sharing resources, Workforce development,
which includes training and mentoring
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staff and volunteers,
including building skills to respond to
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unexpected or emergency situation.
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Digital capability includes developing
websites,
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communication planning and improving
cyber security.
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And performance.
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And impact includes measuring results and
finding better ways to deliver services.
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So these activities can help
organisations become stronger,
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more effective and sustainable.
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This slide shows some examples of
activities that support an organisation.
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Daily operations.
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It can include operational costs which
cover essential day to day expenses like
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rent, utilities,
staffing and administration along with
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cost for safety and well being measures.
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Professional services.
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This might mean accessing expert advice
for growth, such as legal,
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financial or business planning support or
equipment so that's purchasing tools or
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IT systems needed for service delivery,
and there is a limit of $5000 per item
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requested.
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Or there's volunteer management,
which is includes recruiting,
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training and retaining volunteers and
recognising their contributions.
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Here are some examples of what your
project could look like.
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Under each stream.
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You can apply for one activity or a
combination of activities depending on
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what best suits your organisation.
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Ensure you provide explanation of why the
activities are needed and what benefit it
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shall provide to your organisation With
the small stream.
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This is for low cost improvements like
leadership workshops,
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cyber security advice,
communication planning or buying
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essential equipment.
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The medium stream is for strengthening
systems and scaling up support such as
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governance reviews,
training and mentoring,
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upgrading digital tools or implementing
community benefit programmes.
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The large stream is for big picture
projects that build long term capacity,
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including transforming organisational
structures, building partnerships,
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developing workforce frameworks and
creating systems to measure impact.
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The key is that your project should help
build your organisation capacity or
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support its day to day operations and
it's based on your organisation strengths
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and the key areas that you want to
develop.
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00:16:53,160 --> 00:16:57,331
All funded activities must be delivered
within the programme funding period to be
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supported.
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Projects cannot include any activities
that start before funding approval or
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continue beyond the programme end day.
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Ensure your timeline in the application
clearly shows that you're all activities
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fit within the approved funding time
frame.
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We also cannot find any activities
outside of Victoria,
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including Interstate travel or purchasing
of capital works.
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00:17:30,760 --> 00:17:34,194
With each of our streams,
there are specific mandatory documents
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that must be submitted with your
application and this slide summarises the
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different documentation required for each
stream.
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With the small stream,
we do need confirmation of reach up to
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250 people,
recent financial statements and if you're
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a social enterprise Oregon company,
we will need your constitutional
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foundation document.
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With the Medium stream,
we do need the confirmation of reach,
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but this is for more than 250 people,
Signed financial statements,
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conscious Constitutional Foundation
documents.
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If you're a social enterprise and you
will need the project plan using the
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programme template.
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Any quotes for any budgeted items costing
$10,000 or more.
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For our large stream,
we will need the confirmation of reach
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for more than 500 people,
financial statements and you will need
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the project plan using our template.
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Any quotes for items $10,
000 or more and you will need the total
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00:18:37,776 --> 00:18:42,000
project budget using our template and the
partnership letter.
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So now we'll be discussing on how medium
and large stream applications are
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assessed.
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This won't apply to the small stream,
which is eligibility assessment only.
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There are 4 assessment criteria that we
will assess by including how well your
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project meets our programme objectives,
your demonstrated need for the project,
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project's impact and your budget.
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The questions we ask in the application
form are listed here based on the
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relevant criteria and there is a
respective weighting for each criteria.
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Use the weighting as a guide when
answering each question,
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particularly the programme objectives
that are worth 30% of your overall
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application score.
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To meet the programme objectives,
applicants need to show why the project's
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needed.
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00:19:32,480 --> 00:19:35,560
What issues or challenges does your
organisation face?
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What activities were you delivered to?
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00:19:38,160 --> 00:19:43,797
Address the issues and describe the
activities and how you will use existing
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00:19:43,797 --> 00:19:48,190
resources or skills,
or what skills you want to develop and
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00:19:48,190 --> 00:19:50,680
include your expected improvement.
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00:19:50,960 --> 00:19:54,520
So how will this project strengthen your
organisation in the long term?
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00:19:55,760 --> 00:19:56,760
Who will be involved?
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00:19:56,760 --> 00:19:59,440
Including key people or partners in the
delivery.
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00:20:01,320 --> 00:20:03,800
The next criterion is the demonstrated
need.
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That's worth 25% of the score,
so applicants must provide evidence that
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the project is important by highlighting
what data or feedback supports this need.
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How will you engage the community that
you aim to support?
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00:20:17,480 --> 00:20:22,156
And there's also the mandatory project
plan that will also be assessed to show
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your readiness and to deliver the project
and how you will deliver this within the
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timeframes.
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00:20:31,800 --> 00:20:37,324
The next criteria is the impact criterion,
which is worth 25% of your score and it
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00:20:37,324 --> 00:20:40,520
focuses on your expected benefits and
outcomes.
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00:20:41,040 --> 00:20:45,400
So what benefits will the project deliver
for your organisation and community?
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How will improve collaboration with other
organisations or stakeholders?
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00:20:51,080 --> 00:20:56,080
And how will success be measured and
tracked for the large stream?
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We will also assess your partnership
letter as well.
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00:21:00,800 --> 00:21:05,641
The last criteria is to show the value
for public money that's worth 20% of your
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00:21:05,641 --> 00:21:06,000
score.
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00:21:06,040 --> 00:21:10,675
So you must show how the project is cost
effective when completing the budget
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00:21:10,675 --> 00:21:13,350
section,
provide a clear explanation of your
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00:21:13,350 --> 00:21:18,283
expense items and include any quotations
to support your expenses and improve your
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00:21:18,283 --> 00:21:18,640
score.
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00:21:19,800 --> 00:21:24,536
Any items that are $10,
000 and over using our funding must
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00:21:24,536 --> 00:21:25,720
attach a quote.
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00:21:27,960 --> 00:21:31,990
The live stream also has a mandatory
document which is the total project
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00:21:31,990 --> 00:21:36,628
budget document that must outline all the
expected expenses for this project that's
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00:21:36,628 --> 00:21:40,880
utilising the programme funding and also
being covered by your organisation.
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00:21:40,880 --> 00:21:45,160
You must use the template that's
available on our website.
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So your total score for all these
criterions will then form and determine
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your merit of your application.
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00:22:02,560 --> 00:22:06,160
So to submit your application,
we recommend you log onto the Grand
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00:22:06,160 --> 00:22:09,600
Gateway system where all applications
must be submitted online.
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00:22:10,160 --> 00:22:13,445
Start it early and review all the
questions 1st and fill in your
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00:22:13,445 --> 00:22:17,387
organisation details and then start
gathering any extra documents that you'll
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00:22:17,387 --> 00:22:17,640
need.
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00:22:18,400 --> 00:22:21,970
Save your work as you go as the form can
time out after 60 minutes,
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00:22:21,970 --> 00:22:25,960
so it's a good idea to copy your answers
into a Word document just in case.
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00:22:26,960 --> 00:22:28,520
Submit before the deadline.
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00:22:28,560 --> 00:22:32,507
The form will close at 3:00 PM on
Thursday 19th of February 2026,
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00:22:32,507 --> 00:22:34,720
so don't leave it to the last minute.
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00:22:35,600 --> 00:22:38,720
There will be no extensions or late
applications accepted.
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00:22:40,800 --> 00:22:44,960
Read the programme guidelines to confirm
your eligibility and understand which
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stream your organisation is eligible for.
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00:22:47,920 --> 00:22:51,483
We do have the mandatory templates
available on our website,
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00:22:51,483 --> 00:22:55,280
so please use that for the project plan
and the budget document.
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00:22:56,400 --> 00:23:00,754
Make sure you submit all your mandatory
documents and attach it to your
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00:23:00,754 --> 00:23:04,927
application as any incomplete
applications or missing documentations
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00:23:04,927 --> 00:23:06,440
will make you ineligible.
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00:23:08,760 --> 00:23:12,738
And remember that not all applications
submitted will receive funding and some
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00:23:12,738 --> 00:23:14,400
may get less than they requested.
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00:23:15,600 --> 00:23:19,800
Only one application per organisation
will be accepted and any late or
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00:23:19,800 --> 00:23:22,640
incomplete applications will not be
considered.
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00:23:25,000 --> 00:23:28,332
Only the information in your application
will be assessed,
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00:23:28,332 --> 00:23:32,964
so make sure your answers are clear and
you have answered the entire question and
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00:23:32,964 --> 00:23:35,280
if you need help, contact our team early.
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00:23:35,280 --> 00:23:37,913
If you have questions for technical
issues,
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00:23:37,913 --> 00:23:42,403
please reach out to the Grants Policy
team and include a screenshot of the
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00:23:42,403 --> 00:23:43,840
application form issues.
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00:23:44,680 --> 00:23:50,007
Once you have submitted,
save your email confirmation for your
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00:23:50,007 --> 00:23:54,320
reference and to help completing your
application.
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00:23:54,320 --> 00:23:57,287
There are a few helpful links and
resources for you to access from the
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programme website.
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00:23:58,040 --> 00:24:01,557
We expect you all to read our programme
guidelines to have a thorough
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00:24:01,557 --> 00:24:04,120
understanding of the requirements for
each stream.
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00:24:04,120 --> 00:24:07,760
We have touched them generally on the key
requirements today.
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However,
you must read the guidelines to ensure
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00:24:10,147 --> 00:24:13,480
you have a good understanding of the
requirements for each stream.
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00:24:13,480 --> 00:24:18,400
We recommend reading before you start
writing your application.
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00:24:19,920 --> 00:24:24,522
They are frequently asked questions and
this is available for any common
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00:24:24,522 --> 00:24:29,440
questions you may have and department
templates available from their website.
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00:24:32,680 --> 00:24:36,866
Please have a look at these resources in
the first instance and then contact us if
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00:24:36,866 --> 00:24:38,480
you need any further assistance.
Updated