Veterans grants auspice arrangements

Auspice agreements

If your organisation is not incorporated or does not have an ABN, you may consider partnering with another organisation that meets these eligibility criteria who will accept legal responsibility for the grant. This is known as an auspice arrangement.

You can contact the head office of your Ex-Service Organisation (Victorian-based) and request if they would be your auspice. Otherwise, you can approach your local council, or another established ex-service organisation. The Veterans Grants team cannot assist you to find an auspice organisation.

If the application is successful, your organisation delivers the activity. But the auspice organisation handles:

• signing the grant funding agreement with the department
• meeting the legal and financial requirements of the grant and funding agreement
• receiving and distributing grant funds under the funding agreement
• ensuring completion of all project activities
• submitting reports and financial acquittals on behalf of your organisation.

Proof of auspice arrangement

If you want to apply under an auspice arrangement, the application must include:

• a letter of support from the auspice organisation. This is a mandatory document for all applications with auspice arrangements
• a memorandum of understanding outlining roles and responsibilities between the 2 organisations
• authorised primary and secondary contacts from the auspice organisation who can enter into a funding agreement.

Please note

• the auspice organisation must formally agree to support your application before you submit
• the department may decide to communicate with the auspice organisation (instead of, or as well as, the grant recipient). It may do this in relation to any aspect of the funding agreement.