DPC procurement plans

Procurements identified in this plan are expected to have a value greater than $100,000.

We publish our forecast procurement activity plans according to the Victorian government procurement policy.

The information below is forecast and subject to change at any time. It does not constitute an invitation for supply, quotation or tender. It is not a commitment to purchase the described goods or services. Our market release dates are indicative only and subject to approval.

For any queries relating to the listed planned procurements please email cpt@dpc.vic.gov.au.

Government House conservation works

Procurement description - what are the goods or services you are buying?	Heritage conservation minor construction works for outbuildings (Curwen Cottage, Chauffeurs Cottage and Hopetoun Stables) replace, or prepare and paint stormwater system including metal downpipes, flashing and gutters repair masonry chimney repair/ replace timber weatherboards, windows, fascia and posts as specified replace/ replace timber weatherboards, eaves, barge boards, doors, veranda, windows and posts as specified clean, prepare and paint existing façade, fascia, soffit, windows and timber door frames install new air vents. State Apartments: supply and install new carpets.
Special requirements	N/A
Estimated date for approaching suppliers	Qtr 4: FY 2023–24
Estimated contract duration	12 months
Method for approaching suppliers	ITS - SPC - Selective
International agreement covered procurement?	No

Interim scoping study - First Principles review

Procurement description - what are the goods or services you are buying?	Engagement of an independent expert (professional services - consultant), who is suitably qualified to determine the availability and reliability of historic land use activity data on public land in Victoria since 1975, related to a new draft compensation model associated with the First Principle Review
Special requirements	The independent expert must be jointly agreed by LJU and the First Peoples Assembly. The expert will be required to investigate and conduct interviews with potential holders of historical land use information.
Estimated date for approaching suppliers	Qtr 4: FY 2023–24
Estimated contract duration	5 months
Method for approaching suppliers	ITS - Non-SPC - Selective
International agreement covered procurement?	No

Compensation model expert - First Principles review

Procurement description - what are the goods or services you are buying?	Engagement of an independent expert (professional services - consultant), who is suitably qualified to provide advice on a new Compensation Model, to deliver on Recommendation 11 of the First Principles Review
Special requirements	Commissioning expert advice on a new Compensation Model to deliver on First Principles Review Recommendation 11
Estimated date for approaching suppliers	Qtr 1: FY 2024–25
Estimated contract duration	4 months
Method for approaching suppliers	ITS - SPC - Selective
International agreement covered procurement?	No

Treaty public communications strategy

Procurement description - what are the goods or services you are buying?	Strategy development involving: development of unifying visual elements and a consistent visual language to be applied across campaign assets procurement of artwork by Aboriginal Victorian artist design templates for email, webpages, social media pages and other products all design elements for website build social media suite of assets for commercial and below the line despatch design of multiple short videos print and digital assets suitable for use with community stakeholders (for example local community organisations, local councils) translated material for culturally and linguistically diverse audiences any other assets (e.g. digital, print etc) as deemed appropriate by OMD and the media buy agency based on audience targeting.
Special requirements	N/A
Estimated date for approaching suppliers	Qtr 4: FY 2023–24
Estimated contract duration	1 year
Method for approaching suppliers	ITS - Non-SPC - Selective
International agreement covered procurement?	No

Cloud hosting services for the application Aboriginal Cultural Heritage Register and Information Services (ACHRIS)

Procurement description - what are the goods or services you are buying?	Cloud hosting services
Special requirements	N/A
Estimated date for approaching suppliers	Qtr 2: FY 2024–25
Estimated contract duration	5 years
Method for approaching suppliers	ITS - SPC - Selective
International agreement covered procurement?	No

Complaints management process for suppliers

All supplier complaints about procurement are managed by the DGS Corporate Procurement Team to ensure due process and integrity.

We aim to resolve complaints to the satisfaction of all parties involved.

Complaints from potential suppliers and contracted suppliers may concern:

the procurement process followed by DPC
the probity practice adopted by DPC during its procurement activity

Complaints about another issue (such as improper conduct, corrupt conduct, fraudulent activity) should be made as a Protected Disclosure.

All procurement complaints should be submitted in writing to:
Chief Procurement Officer
Corporate Procurement Team (CPT)
Department of Government Services (DGS)
1 Treasury Place
Melbourne Vic 3000
Email: CPT@dgs.vic.gov.au
The Chief Procurement Officer of Department of Government Services manages the complaints for DGS, DPC and DTF.
You must provide:
- your name and contact details
- the procurement process or probity practice the complaint relates to
- any supporting documentation that is relevant to the complaint
- the outcome you're seeking to achieve
- whether you are contacting DPC on behalf of someone else
We record all complaints in a complaint register.
We handle all information and documents received from complainants in accordance with the Public Records Act 1973 and the Information Privacy Act 2000.
We acknowledge receipt of a complaint within 5 business days.
If we require additional information, we'll ask for it at this stage.
We appoint an independent investigation manager to investigate all procurement complaints, determine the most suitable outcome and resolve the complaint.
We aim to resolve complaints within 20 business days. This may be extended if we have to request additional information or engage an external party to assist. You will be notified of any extension of time.
A complaint may be denied if:
- you fail to provide sufficient evidence to support your complaint
- we don't find any failings (or find partial failing) in our procurement process or probity practice
A complaint may be accepted if:
- you provide sufficient evidence to support your complaint
- we discover a total failing in a DPC procurement process or probity practice relevant to the complaint
The PGC Secretariat records the outcomes of all complaint investigations. They inform the Victorian Government Purchasing Board (VGPB) if a complaint can't be resolved to the satisfaction of all parties.
If you're not satisfied with DPC’s findings and/or its response, you can refer the matter to the VGPB. You must do so within 10 working days of receiving DPC's findings.
Send your complaint to:
The Chair
Victorian Government Purchasing Board
Department of Treasury and Finance
GPO Box 4379
Melbourne VIC 3001
You must provide:
- evidence that DPC did not correctly apply supply policies in relation to a procurement activity
- evidence that DPC’s complaints management procedures were not applied correctly
- a copy of all correspondence between you and DPC about the complaint
- any additional material requested by the VGPB to assist in its findings

Governance

Updated 20 September 2024