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Pre-accredited Training Data Entry Requirements: A guide for Learn Local training providers

This is a quick guide for Learn Local organisations on Pre-accredited Data Entry Requirements

About this document

This document is a companion to the Victorian VET Student Statistical Data Collection Guidelines and the 2024 Pre-accredited Training Data Entry and Reporting Guidelines and a quick guide for Learn Local training organisations.

The first section of the document provides an overview of the data elements within your Student Management System (SMS) and how they relate to each other, as well as to the Skills Victoria Training System (SVTS) ‘NAT’ files.

The last section of the document lists each of these NAT files and the individual items (fields) within them, including the specific data entry requirements for Learn Local training organisations.

An overview of the SMS/SVTS data elements

Training Organisation (Learn Local) The Learn Local is a single organisation. It is referred to as a Training Organisation in SVTS
Delivery Location/sA Learn Local can have one or more locations where training is delivered. These are referred to as Delivery Locations in SVTS.
Modules

Learn Locals deliver many individual modules (sometimes called courses) each year. These are referred to as subjects in SVTS.

A module can be delivered in one or more delivery locations.

Learners and their attributes

A learner or student is referred to as a client in SVTS.

In addition to personal details such as their name, address and telephone number, SVTS requires information about the learner’s level of education, employment type and status, country of birth, language spoken at home, indigenous status and disability status.

EnrolmentsLearn Locals enrol many learners/students in modules/subjects each year. A learner can enrol in more than one module, across one or more training delivery locations, at the one Learn Local organisation.
This is referred to as training activity in SVTS.

Student Management System (SMS) data entry requirements

Download the Guide

You can download a PDF version of the Pre-accredited Training Data Entry Requirements: A guide for Learn Local training providers:

2024 Pre-accredited Training Data Entry Requirements: A guide for Learn Local training providers
PDF 162.29 KB
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