How to apply for ACFE training delivery funding
- Participate in an information session and attend a regional forum to help you prepare your application
- Download and complete the 2025 Delivery Plan template
- Prepare submission of Module and Session Plans for local and adapted central modules only (not required for centrally developed modules)
- Submit your application including Delivery Plan for all training delivery program streams in one email, by COB Friday 20 September 2024 to training.participation@djsir.vic.gov.au
Information sessions and regional forums
Two online information sessions will be offered by the department in partnership with the VET Development Centre (VDC).
Information sessions to focus on priorities for 2025 General Pre-accredited and Additional Digital and Employability Places training delivery program streams, including information on EOI timelines.
All Learn Local providers are encouraged to participate in an information session and attend a regional forum.
| Information session | Date | Time |
|---|---|---|
| Information Session one | Thursday 5 September 2024 | 12:30 pm–1:30 pm |
| Information Session two | Tuesday 10 September 2024 | 12:30 pm–1:30 pm |
| Information Session presentation | Monday 16 September 2024 | N/A |
| Regional forums | Throughout September 2024 | TBA by regional office |
Information session registration
Please register for one of the above information sessions through the VET Development Centre (VDC).
Once registration is complete, you will be emailed a confirmation booking. Your session participation link will be emailed to you on the day of the session.
To participate effectively in the information session, please check that you have:
- your booking confirmation and participation link
- a strong internet connection
- headphones to hear the presentation
- Google Chrome, installed and ready for use as your web browser (Safari for MAC users) to view the information session.
If you are unable to participate, the presentation will be available on the Learn Local secure portal and the Learn Local Facebook page from 16 September 2024.
Regional forums
Regional forums will be conducted by the regional offices. Forums will be scheduled throughout September 2024 to discuss the development of Delivery Plans. Invitations will be sent out by regional offices.
Completing and submitting the Expression of Interest
Expression of Interest (EOI)
- Streamlined information required for contracting purposes
- Allows Learn Local providers to continue to modify Delivery Plans at module level, within their contracted allocation of student contact hours (SCH).
EOI process for 2025
- The 2025 Delivery Plan template will be emailed to Learn Local providers on 29 August 2024 and uploaded to the Learn Local Secure Portal.
- The Delivery Plan must be submitted by COB Friday 20 September 2024 to training.participation@djsir.vic.gov.au.
- Learn Local providers will complete a draft Delivery Plan indicating requested total SCH for each funding stream (General Pre-accredited and Additional Digital and Employability Places) by local government area (LGA). Figures are automatically generated on the summary tab as you complete the 2 worksheets.
- You may continue fine-tuning module details on your Delivery Plan worksheets, within the limit of total SCH submitted.
- Once the SCH is approved, you will be sent an update of your Delivery Plan with the final SCH entered at the top of each worksheet.
- Should you further adjust your Delivery Plan throughout the year, the table at the top right of each worksheet will show any difference between the contracted SCH/funding and the worksheet SCH/funding, as a guide.
For assistance in completing the 2025 Delivery Plan template, please:
- contact regional office
- note upcoming regional forums will include instruction.
Delivery Plan template 2025
- enables Learn Local providers to input and modify module (course) information
- includes automated features
Template
Excel workbook, with 4 visible tabs:
| Tab 1 – Guide to completing the 2025 Delivery Plan EOI | A quick guide to completing the template. For more detailed information please refer to the 2025 ACFE Training Delivery Guidelines (this document). |
|---|---|
| Tab 2 – 2025 Delivery Plan summary | Calculates and summarises the SCH/funding data from the 2 Delivery Plan worksheets by training delivery program stream and LGA. Learn Local providers only complete the organisation/contact details and version information (yellow boxes). The remaining tables will summarise contract information by LGA and program stream for department reference and review. |
| Tab 3 – 2025 General Pre-accredited Delivery Plan worksheet | For all modules under the General Pre-accredited funding stream (ACE) in 2025. |
| Tab 4 – 2025 Additional Digital and Employability Delivery Plan worksheet | For all modules under Additional Digital and Employability Places funding stream (AC2) in 2025. |
The following information is required for General Pre-accredited (tab 3) and Additional Digital and Employability (tab 4) modules
| Field/column heading | Completion method | Information required |
|---|---|---|
| LGA of module delivery | Menu | Select: LGA from where the module will be delivered. |
| New Existing | Menu | Select: New – if the module has not been offered before 2025 Existing – if the module has been offered before 2025 |
| Source of module | Menu | Select: Centrally developed – if module entirely centrally developed Adapted centrally developed – if module adapted by up to 30% from a centrally developed version to suit local need Locally developed – if module entirely locally developed |
| Delivery model | Menu | Select: 2013 PQF – if delivering existing local modules on 2013 templates. PQF+ – if using PQF+ templates but not delivering through Stronger by Design Stronger by Design – if delivering through Stronger by Design, after completing Professional development |
| Module plan developed | Menu | Select: Yes – if a Module Plan is finalised for this module In Progress – If Module Plan is in progress |
| Module code and name | Text | For centrally developed module – use designated Module Code and Module Name See: Centrally developed module codes. Download from Learn Local sector hub in the Learn Local secure portal For locally developed or centrally adapted modules – nominate your own Module Code and Module Name Module code should be alphanumeric and no more than 12 characters in length with no spaces. If new local module:
For example: A literacy module titled Steps to Literacy would have a module code of 25SBDLITSTP i.e. [year] 2025, [PQF+ Strong By Design)] SBD, [program category] literacy, [local name] 3 Steps to Literacy. If existing local module: Module codes must: Do not use a national or state recognised accredited module code. |
| Program category | Menu | Select: Most appropriate program category for your module. Refer to page 19 of these guidelines for further information, if required. Where an engagement module (5–15 hours) in General Pre-accredited also falls under one of the other categories, select Engagement. 'Employability' can be selected for providers delivering under 2013 PQF. Employability should not be selected as a program category for PQF+ modules as employability skills are embedded in all PQF+ modules. |
| Mode of delivery | Menu | All proposed modules in 2025 must be delivered using one of the following modes of delivery – face-to-face, online or blended. Select the appropriate mode of delivery from these three options. Face to Face delivery – teaching and learning facilitated by a trainer for a learner group occurs in the same space. Blended delivery – a mix of face-to-face and structured online classes, facilitated by a trainer. Online delivery – Learn Local providers will need to ensure that:
All Modes of delivery may incorporate structured independent learning, but it should not exceed 10% of total module hours and must be detailed in the Module Plan. |
| Training partnership | Menu | Select: Most appropriate option from the list if the module is being delivered through a partnership with another organisation. No partnership – where no partnership with another organisation. Option that is the most prominent partner – where there is more than one training partner. |
| Terms of delivery | Menu | Select the terms that your module will be delivered from the options provided. |
| Module SCH | Text | Enter total number of student contact hours for your module. In completing this field, please note the parameters for each training delivery program stream. General Pre-accredited and Additional Digital and Employability Places local modules are short and modular in nature. The average module length is 40–50 SCH. Modules should not exceed 100 SCH. Engagement modules are 5–15 SCH in length. New locally developed modules must use PQF+ templates. For centrally developed modules, enter the designated SCH length from the Centrally developed module codes document. For adapted centrally developed modules, enter the designated SCH length from the Centrally developed module codes document or amend the SCH length if the adaptation is changing the module length. Download the list of Centrally developed module codes from the Learn Local secure portal. |
| Total students | Text | Enter the number of students that your module can accommodate. |
| Total SCH | Auto | No entry required. |
| Total payment | Auto | No entry required. |
Program category descriptions for General Pre-accredited and Additional Digital and Employability modules 2025
General pre-accredited
| Category and abbreviation* | Description |
|---|---|
| Language (LAN) | Pre-accredited ‘Language’ programs build the English language skills of learners for whom English is not their first language. This category includes embedded approaches where relevant and meaningful language skills are developed in different contexts such as vocational contexts. |
| Literacy (LIT) | Pre-accredited literacy programs support learners to understand, evaluate, use and engage with everyday written texts. This category includes embedded approaches where relevant and meaningful literacy skills are developed in different contexts such as vocational contexts. |
| Numeracy (NUM) | Pre-accredited numeracy programs support learners to use, apply, interpret and communicate mathematical information in real life situations. This category includes embedded approaches where relevant and meaningful numeracy skills are developed in different contexts such as vocational contexts. |
| Employability (EMP) | Pre-accredited employability programs develop generic skills that are important for gaining employment, progressing within a workplace, engaging in study and/or participating in daily life. These skills are defined as self-management, learning, teamwork, problem-solving, planning and organising and initiative, and enterprise. |
| Engagement (ENG) | Short General Pre-accredited modules of 5–15 hours in length. These will focus on engagement with pathways to further pre-accredited training. |
*Abbreviation (in brackets) is to be used as part of locally generated module code.
Additional Digital and Employability
| Category and abbreviation* | Description |
|---|---|
| Digital Literacy Essentials (DLE) | Modules that provide adult Victorians with the entry-level digital skills required to make basic use of digital devices and online applications. |
| Employability with a Digital Component (EDC) | Modules with a specific focus on employability, providing adult Victorians with core employability skills training which embed a digital component. |
*Abbreviation (in brackets) is to be used as part of locally generated module code
Submitting your EOI
Submit your Delivery Plan by COB Friday 20 September to: training.participation@djsir.vic.gov.au
You will receive an email confirmation of your submission. If you do not receive confirmation within one week, please contact your regional office.
Notification of outcome
Learn Local providers will be notified of the outcome of their EOI submission by early November 2024.
SAMS2 contracting
2025 Service Plan(s) for ACFE Training Delivery will be uploaded in SAMS2, after contract prerequisites are completed, including BGS.
Ensure your organisation’s contact details and signatories are up to date in SAMS2.
Note: Your signatory will have a 5-day window to review the Service Plan, after which SAMS2 will automatically accept on behalf of your signatory. Your first milestone payment will be processed once all steps are complete. Note first-time Service Agreements require formal signatory acceptance via SAMS2.
Module and Session Plan finalisation
Module Plans and Session Plans (for locally developed modules or adapted central modules) can be submitted with the Delivery Plan EOI or separately by Monday 21 October 2024.
You are not required to submit Module and Session Plans for proposed delivery of centrally developed modules.
Module Plans and Session Plans must be submitted for all locally developed modules or adapted central modules. This includes both new and existing modules. Your Module Plan must clearly outline the structure and delivery mode for all module hours.
The latest evaluated/moderated version of Module and Session Plans should be submitted. Evaluated/moderated modules should include evidence of quality improvement. All pre-accredited modules must be evaluated/moderated annually by providers.
Templates are available on the Learn Local secure portal and also on the Learn Local sector website:
PQF+
- PQF+ module and session plan
- Learner profile
Pre-accredited Quality Framework (PQF 2013)
Delivery Plan, Module and Session Plan assessment criteria
Assessment criteria include both the allocation of hours and assessment of module delivery.
Allocation of hours by LGA and training delivery program stream will be assessed by a moderation panel.
Module and Session Plans must be submitted by 21 October 2024 for assessment by your region. Early submission is encouraged.
Assessment of individual modules on your Delivery Plan and associated Module and Session Plans will be finalised by 30 November 2024.
General Pre-accredited
All Delivery Plans and Module and Session Plans will be subject to the following assessment criteria:
- Allocation of hours by LGA and training delivery program stream, against Provision Plan
- equitable allocation of resources across the state according to learner demand
- relevance of the proposed module to the local government area (LGA) including local community needs and regional area priorities
- the provider’s history of delivery to contract
- capacity of the provider to meet delivery and reporting standards.
- Assessment of module delivery against strategic priorities and PQF 2013 and/or PQF+
- alignment to the ACFE Board Strategy 2020–25 and priorities
- clear focus on LLNED
- quality of Module Plans and Session Plans, if not using centralised resources
- alignment to PQF+ requirements, for new local modules
- clear evidence that the proposed module aims to lead to further education, training or employment
- the module is targeted to the needs of educationally disadvantaged adults
- evidence of module evaluation/moderation, if not using centralised resources.
Additional Digital and Employability Places
All Delivery Plans and Modules/A–frames will be subject to the following assessment criteria:
- Allocation of hours by LGA and training delivery program stream against Provision Plan
- reflects Additional Digital and Employability places initiative strategic priorities and implementation strategy
- equitable allocation of resources across the state according to learner demand
- relevance of the proposed module to the Local Government Area (LGA) including local community needs and regional area priorities
- the provider’s history of delivery to contract
- capacity of the provider to meet delivery and reporting standards.
- Assessment of module delivery against strategic priorities and PQF 2013 and PQF+
- alignment to the ACFE Board Strategy 2020–25 and priorities
- clear focus on LLNED
- quality of Module Plans and Session Plans, if not using centralised resources
- alignment to PQF+ requirements, for new local modules
- the module will either deliver:
- general digital literacy skills or
- employability skills with a digital focus
- the module is targeted at the needs of educationally disadvantaged adults
- evidence of module evaluation/moderation, if not using centralised resources.
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